How and Why to Use Dropbox for Data Backup and Sync

When you have more than one computer, for example your desktop at work, your laptop at home, and your iPad, then you have a lot of documents that you need to share. The most common way, and the oldest way, is to email yourself a copy of each document. That gets to be a hassle. But what other choice do you have, other than Google Drive; Google’s Cloud Storage Service? Well, you can always use for online file hosting/sharing, backup and syncing.

What is

There’s a good chance you’ve heard of it already, but anyway, Dropbox is a free service which offers you 2GB of storage space online. It is a cloud file sharing platform. You can download it to each of your computers and have instant access to all of your files. Or you can access it online or via your mobile device and have access there too. No matter what your needs are, Dropbox is there to help you keep all your files easily accessible.


According to their own website:  “Dropbox is a free service that lets you bring all your photos, docs, and videos anywhere. This means that any file you save to your Dropbox will automatically save to all your computers, phones and even the Dropbox website.”  What makes Dropbox so easy to use is how truly “cross-platform” it is.  It works on Windows, Mac, Android, IOS, and even Blackberry.  This may sound interesting to some of you but let’s discuss some real world ways which Dropbox can really benefit you!

Easy File Sharing and Data Sync

The nice part is that you can install Dropbox on as many computers as you want, so your files are accessible from anywhere (Including a regular web interface). To achieve so, you can have a public Dropbox folder. In this folder any document can be access by anyone that has a password. This makes it super easy for groups to coordinate their work and always have the newest copy available. One of the great points about Dropbox is that it automatically updates itself so that any changes made are passed on to everyone.

If you have more than one computer or you are always on the go, then Dropbox is the solution for you. Access and update your files anywhere and at any time on any computer with internet access. Best of all, you get 2GB of storage free, right off the bat. If you need more than that, then upgrade; their storage plans are reasonable (or try Google Drive, which offers 5GB of free storage). But 2GB are enough to get you started and get all your computers thinking as one.

By having your important files backed up to the Dropbox website enables you to access those files from anywhere.  You can securely login and view your photos, listen to music, or edit documents from any computer with a web connection.  And any changes you make to those documents online will automatically be synced on all of your other computers and mobile devices.

Seamless Collaboration

You can use Dropbox to share all your work files with each other. What makes it a really excellent way to work is that Dropbox automatically backs up every little change made to any file (and a popup window will notify you when someone else has modified your file). Dropbox also stores revisions of your files and even deleted versions so that you can recover them if need be. Did I mention how easy it is to access Dropbox from Android using Free apps?

Set Bandwidth Limits Manually

In one of the points above, where I talked about file size limits, I mentioned that it only syncs the changes and saves the bandwidth. If bandwidth is an issue then you could also set limits manually in the tool.

Dropbox as a Version Control System

Dropbox also keeps a record of previous versions of the file, so it works as its very own personal version control system. You can roll any stored file back to any previous version you like if anything goes wrong in the current one (Like accidentally overwriting the whole file with a different one, etc).

Free Plan and Upgrade Pricing

And finally, Dropbox has a pretty simple pricing structure too – 2GB for free, 50GB for $9.99 per month and 100GB for $19.99 per month. Getting 2GB worth of storage and all the features of this tool for free is pretty good in my opinion.

Try out and see if you don’t fall in love with the easy to use, simple to access, and instantly updating way to save and store all your data!

Author Bio: This Guest post is by Christine Kane from internet service providers, she is a graduate of Communication and Journalism. She enjoys writing about a wide-variety of subjects for different blogs. She can be reached via email at: Christi.Kane00 @


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