Businesses of all sizes operating across all sectors accumulate huge amounts of data on a daily basis. From email exchanges through to pitch documents and monetary reports, the files are typically very vital to be able to retrieve and will often contain sensitive data and information that can’t be leaked or compromised. Consequently, it’s of the utmost importance that an organization incorporates a method for file archiving in place. Ideally that file archiving system ought to allow storage for large volumes of data, the files should be easily accessible, and the data should be fully secure. When looking at file archiving solutions, businesses can opt for an on-site file archiving solution or a cloud based solution.
One of the leading web corporations of this era is essentially a hard drive in the cloud. Dropbox, is ranked as the world’s fifth most precious startups, makes it simple for you to synchronize files across devices. There are alternate but similar services as well . Or you can go purely virtual by using an online office suite like Google Drive. In this article we outline some of the top benefits that you get when using the cloud to store your files. Here are a few of the benefits of archiving within the cloud.
Cloud Archiving Drives Down Costs
Generally a cloud based file archiving solution is going to be more cost effective than an on-site solution. Why? There are a few reasons. First of all, a cloud solution eliminates the need for a dedicated internal IT resource for data archiving. For an on-site solution, one IT employee’s role is often spent dealing with file archiving issues, but with a cloud solution that is not the case. Secondly, a cloud-based solution offers much greater scalability. By only paying for the bandwidth, processing, applications, and memory that a business needs, there is no extraneous payment as there would be with an in-house file archiving solution. This is one of the major benefits of a system like the Mimecast file archiving solution.
Accessibility of Data
Many organizations have a disparate approach to file archiving, with some files being stored in the cloud and some being archived on-site, which can make accessing data particularly difficult. But the purpose of file archiving is not to have data stored away never to be touched – it is vital that essential archived information can be accessed by both administrators and end users alike. When data is all in one place, on the cloud, there is far greater ease of access to data. As all files are indexed before being stored on the cloud, all data is easily searchable, and across multiple applications. So whether an employee needs to locate data from a Blackberry device, a PC at work or an iPad after working hours, a cloud file archiving solution can make this possible.
Another great benefit of using a cloud based solution against an on-site solution for file archiving is the nature of disaster recovery. If all of a company’s data is stored on site, that data could easily be compromised deliberately or otherwise. In the case of a cloud solution, servers are often clustered right around the globe, so if one server fails or is damaged, another can simply take over the job making sensitive data that much more secure.
Whichever archiving solution you opt for, bear in mind that you ought be able to archive giant volumes of data that increase year on year; that data should be easily accessible; and your data need to be fully secure. Although you might only have one PC, likelihood is that you use other computing devices – at work, college or maybe even the good old Internet Cafe. Adopting Cloud Solutions? Here are Top 5 Secrets to a Smooth Cloud Transition.