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Top Benefits of Archiving Files in The Cloud

Businesses of all sizes operating across all sectors accumulate huge amounts of data on a daily basis. From email exchanges through to pitch documents and monetary reports, the files are typically very vital to be able to retrieve and will often contain sensitive data and information that can’t be leaked or compromised. Consequently, it’s of the utmost importance that an organization incorporates a method for file archiving in place. Ideally that file archiving system ought to allow storage for large volumes of data, the files should be easily accessible, and the data should be fully secure. When looking at file archiving solutions, businesses can opt for an on-site file archiving solution or a cloud based solution.

One of the leading web corporations of this era is essentially a hard drive in the cloud. Dropbox, is ranked as the world’s fifth most precious startups, makes it simple for you to synchronize files across devices. There are alternate but similar services as well . Or you can go purely virtual by using an online office suite like Google Drive. In this article we outline some of the top benefits that you get when using the cloud to store your files. Here are a few of the benefits of archiving within the cloud.

Cloud Archiving Drives Down Costs

Generally a cloud based file archiving solution is going to be more cost effective than an on-site solution. Why? There are a few reasons. First of all, a cloud solution eliminates the need for a dedicated internal IT resource for data archiving. For an on-site solution, one IT employee’s role is often spent dealing with file archiving issues, but with a cloud solution that is not the case. Secondly, a cloud-based solution offers much greater scalability. By only paying for the bandwidth, processing, applications, and memory that a business needs, there is no extraneous payment as there would be with an in-house file archiving solution. This is one of the major benefits of a system like the Mimecast file archiving solution.

Accessibility of Data

Many organizations have a disparate approach to file archiving, with some files being stored in the cloud and some being archived on-site, which can make accessing data particularly difficult. But the purpose of file archiving is not to have data stored away never to be touched – it is vital that essential archived information can be accessed by both administrators and end users alike. When data is all in one place, on the cloud, there is far greater ease of access to data. As all files are indexed before being stored on the cloud, all data is easily searchable, and across multiple applications. So whether an employee needs to locate data from a Blackberry device, a PC at work or an iPad after working hours, a cloud file archiving solution can make this possible.

Disaster Recovery

Another great benefit of using a cloud based solution against an on-site solution for file archiving is the nature of disaster recovery. If all of a company’s data is stored on site, that data could easily be compromised deliberately or otherwise. In the case of a cloud solution, servers are often clustered right around the globe, so if one server fails or is damaged, another can simply take over the job making sensitive data that much more secure.

Whichever archiving solution you opt for, bear in mind that you ought be able to archive giant volumes of data that increase year on year; that data should be easily accessible; and your data need to be fully secure. Although you might only have one PC, likelihood is that you use other computing devices – at work, college or maybe even the good old Internet Cafe. Adopting Cloud Solutions? Here are Top 5 Secrets to a Smooth Cloud Transition.

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TechChunks is a Technology Geek, Web Entrepreneur, SEO Consultant and Social Media Evangelist. Prior to starting this blog, TechChunks has spent many productive years as a Software Engineer, Wordpress Blogger, Corporate Trainer, Frequent Conference Speaker and Workshop Leader. He has a special interest in "Problem Solving" and can be found hiking on weekends. !

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6 Responses to " Top Benefits of Archiving Files in The Cloud "

  1. Emily says:

    The benefit of having easy access to your own data that you have worked so hard to do and build up is what made me sign up for a Dropbox account. At first I did not like the idea of saving my files (especially the very important ones) in the Cloud because I thought it was not secure. However, I decided to try it out as some of my friends say it was safe to store files there and you can use it as your last resort as a backup in case something goes wrong with your computer or hard drive. The best thing I liked about it is that once I save a copy of my file to Dropbox, I can access it wherever I am and anytime I want, and I can even access it via mobile devices! You just have to be careful that you don’t leave any traces behind (your password or log-in username) if you are using a public computer.
    Emily´s recent blog post ►► Is It Your Hard Drive Slowing Down The Computer Or Something Else? 

  2. Aditya Dey says:

    Actually there are so many benefits of having the back up of files in the cloud services….The easy access and ultra security make some cloud service providers a huge thing in the web world…People have accepted it with warm hands….thanks for mentioning some of the usefulness of it…..
    Aditya Dey´s recent blog post ►► Nokia to Bid Adieu shipping Symbian Smartphones this summer

  3. Vipin Pandey says:

    If a cloud archiving is considered with top security then it has great benefits. Disaster recovery which you include is big benefit of cloud archiving. If files are save on some local servers and that server fails the there are less chances to get files back. This is not in the case of cloud archiving.

    Thanks
    Vipin Pandey´s recent blog post ►► Best Use of Internet to Improve yourself

  4. Lisa says:

    Without a doubt the most important feature of archiving to the cloud is disaster/data recovery. With a lack of on site data storage there is

  5. Lisa says:

    Without a doubt the most important feature of archiving to the cloud is disaster/data recovery. With a lack of on site data storage there is another level of security added to you or your businesses data and personal information. Personally I have both onsite, and cloud based archives just because you can never be too safe and it is always best to keep your personal information and data as secure as possible.

  6. العاب says:

    If a cloud archiving is considered with top security then it has great benefits. Disaster recovery which you include is big benefit of cloud archiving. If files are save on some local servers and that server fails the there are less chances to get files back. This is not in the case of cloud archiving.

    Thanks
    Vipin Pandey´s recent blog post ►► Best Use of Internet to Improve yourself

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